ENEX/Smart Energy Japan organizer & secretariat (c/o ICS Convention Design, Inc.) shall strongly recognize the importance of the protection of personally identifiable information, and respond to the trust of the society and clients; we shall execute the following and ensure the protection of personally identifiable information.
- We shall abide by the miscellaneous acts, industrial/business regulationsr & customs, and public order and morals, on the protection of personally identifiable information.
- We shall execute the prevention and correction against the risk of any illegal access, loss, destruction, manipulation and leakage of all the personally identifiable information we handle.
- For the purpose of the protection of personally identifiable information, we shall lay down the compliance program on the protection of personally identifiable information in relation to the collection, utilization, provision, etc., and abide by this program.
- The collected personally identifiable information shall be used only within the range of the utilization purposes predetermined in the privacy policy by ENEX/Smart Energy Japan organizer.
- We shall continuously check, reform and improve the compliance program and the system of the protection of personally identifiable information.
Privacy Policy of ENEX/Smart Energy Japan organizer
We may ask you to lodge some personally identifiable information when you exhibit in or attend ENEX organized by The Energy Conservation Center, Japan and Smart Energy Japan organized by ICS Convention Design, Inc., and register yourself on the website run by the secretariat. In any event, ENEX/Smart Energy Japan organizer & secretariat pay the closest attention to this privacy policy, on handling the collected personally identifiable information.
1. Utilization Purpose of Personally Identifiable Information
ENEX/Smart Energy Japan organizer & secretariat may use the collected personally identifiable information in such cases as the following
- To deliver various printed literature, such as confirmation of your application to the exhibition, conference, seminar, other services, and invitation letters, etc.
- To charge booth fee of the exhibition and conference fee, etc. you applied for, and to confirm your payments.
- To confirm your application for mail news services, and to run mail news delivery.
- To give some information on and invite attendance for those exhibitions, conferences, and seminars organized by or associated with ENEX/Smart Energy Japan organizer, which we presume you may be interested in or your business outline may fit into.
- To ask you to cooperate with our various kinds of research work or to participate in the events we plan, and to release reports on the outcome.
- To make improvements on the contents of exhibitions, conferences, seminars and websites so that you will be more satisfied.
- To improve various services and to conduct research and organize new exhibitions, seminars and the related services. When we may need to contact you by some other reasons.
2. Management of Personally Identifiable Information
ENEX/Smart Energy Japan organizer & secretariat shall conduct necessary security measures to prevent loss, destruction, manipulation and leakage of the collected personally identifiable information, and handle them securely under the strict management
The secretariat may entrust the handling of personally identifiable information to these companies with whom we evaluated as reliable and closed the nondisclosure agreement, within the range of specifically limited operations (construction/management of website, adding up information on visitors by admission badges, data input, printing, packaging, delivery, questionnaire survey, sending the charges, and other necessary operations in supplying other services). However, in any event, such personally identifiable information shall be of minimum necessity for their operation and the released information shall be protected and managed according to our privacy policy.
3. Provision and Disclosure of Information to Third Parties
ENEX/Smart Energy Japan organizer & secretariat shall not provide any personally identifiable information we collected to third parties, without your permission. We also do not render any such services as to bring you any information from any specific enterprises/association, or sell lists of exhibitors/visitors to others. However, we may disclose some information only in cases of the following
- When we need to confirm bank accounts and authentication procedures of credit cards with banking establishments where exchange of personal information is inevitable, upon settlement of exhibition fee, paid seminars, conference fee, and various services usage fee.
- When we are obliged to disclose and provide personally identifiable information by law.
- When we justify it is needed to protect rights/property/security of yourself, ENEX/Smart Energy Japan organizer & secretariat and its concerned parties.
4. Alteration/Discontinuance of Use of Registered Information
Your personal and private information can either be added, altered, amended, deleted, or discontinued as appropriate upon your request. ENEX/Smart Energy Japan organizer & secretariat shall continuously confirm the content of the collected personally identifiable information for the purpose of managing them to be accurate and updated, and we will do the necessary upon any of above requests are made by you. We will accept such requests as any alteration/discontinuance of use of personally identifiable information, through the contact address shown on the various information materials and on the website.
5. On the Usage of Log Files and Cookies
Our website use log files in limited purpose of researching and managing the usage movement only. Log files contain such information as IP addresses, kinds of browsers and reference URLs, but they shall never reflect on your personal information. We also do not use cookies; so even in such cases as you set to block in browser, you can browse in normal conditions.
6. Security of Our Site
To ensure security on your pre-register for any exhibition/conference, our website applies SSL (Secure Sockets Layer) which encrypt and transfer data on the Internet path. By using SSL, it can protect tempest or alteration of information by third parties, and you can safely send or receive your personally identifiable information on the Internet.
7. Certified agency for Privacy Mark
Japan Information Processing Development Corporation: JIPDEC
Office: Electronic Commerce Promotion Center of the Japan Information Processing Development Corporation
Kikai Shinko Kaikan 3F, 3-5-8 Shiba-koen, Minato-ku, Tokyo 105-0011
8. Inquiry
For any inquiry about "ENEX/Smart Energy Japan" on the protection of personally identifiable information on the website run by secretariat, please contact the following.
* The website of " ENEX/Smart Energy Japan" includes links to external sites. Please accept that ENEX/Smart Energy Japan organizer & secretariat are not responsible on the protection of personally identifiable information and the content of the linked sites.
ENEX organizer
The Energy Conservation Center, Japan
3-19-9 Hatchobori, Chuo-ku,
Tokyo 104-0032 Japan
TEL +81-3-5543-3013 FAX +81-3-5543-3887
Smart Energy Japan organizer & ENEX/Smart Energy Japan secretariat
ICS Convention Design, Inc.
(Takahiro Matsui, Director, Sales Department 3)
Chiyoda Bldg.
1-5-18, Sarugakucho, Chiyoda-ku,
Tokyo 101-8449 JAPAN
TEL +81-3-3219-3569 FAX +81-3-3219-3628